Purchase Request Required Approvals
- Facilities/Environment/Construction
- Information Technology
- Student Life – CSM Trademarks (Logos)
- Student Life – Alcohol
- ORA
- Controller’s Office

Facilities Management Services Policy

These approvals are in compliance with the following policies:
-Facilities Management Services policies
(https://inside.mines.edu/UserFiles/File/finance/purchasing/FM_Services_Policy_pdf0_9V_4rN.pdf)
- University Safety Policy (https://inside.mines.edu/UserFiles/File/finance/purchasing/EHS_Safety_Policy.pdf)
- Vehicle Fleet Policy
(https://inside.mines.edu/UserFiles/File/finance/purchasing/FM_Vehicle_Fleet_Policy(2)_pdf%20___e_1__.pdf)
- (Capital Planning & Construction)
Installation: Anything (equipment, furniture, electronics, etc) requiring assistance with physical placement and/or changes to
the physical environment to make ready for use.
O
Mounting to floor, wall, or lab table
O
Modifications to existing floors/doors/walls (including ceiling tiles and carpet); and utilities (including mechanical,
electrical, and plumbing)
O
Environmental Controls including temperature/humidity controls, exhaust/ventilation requirements, noise reduction,
and/or clean room requirements

Environment: Any supplies and/or equipment that could impact the surrounding physical environment.
O
Chemicals and/or related Storage (including barrels, drums, and storage tanks)
O
Radiation producing equipment including x-ray equipment, particle accelerators, static eliminators, gas chromatographs,
nuclear gauges
O
Lasers
O
Equipment Containing Hazardous Materials

Safety: Any supplies and/or equipment purchased with the express use for the protection of person or environment.
O
Respiratory Protection Equipment including air purifying respirators and self-contained breathing apparatus
O
Lab Safety Equipment including fume hoods, biological safety cabinets, and fume arrestors
O
Fire Suppression Systems including fire extinguishers
O
Automated External Defibrillators

Construction/Renovation/Space Planning: Any purchase that modifies or adds space
O
Modifications to existing floors/doors/walls/utilities
O
Space Planning including design work
O
New Construction
O
Landscaping & Site Work

Fleet/Vehicles: Any purchase of a vehicle/operable equipment or rental of operable equipment
O
Cars/Trucks/Utility Vehicles/Buses/Vans
O
Equipment Requiring Operation such as Bob Cats, lifts, back hoes, and tractors

Storage/Delivery: Any purchase that requires delivery support from Facilities Management or temporary storage.



Information Technology
This purchase request is in compliance with the Information Technology Purchasing Policy and does not include
prohibited items and no PII or other sensitive information will be stored on or generated by the purchased items. -
(Information Technology Purchasing Policy)

Self-Supported IT: The purchaser does not expect any support or help from CCIT staff in the configuration or operating of the
device. Examples include but are not limited to:
O
Computers or laptops running operating systems with which CCIT has no expertise
O
Non-standard peripherals requiring special support or drivers
O
AV Equipment such as projectors, smart boards, microphones, etc


Requests requiring IT support must have a Help Desk ticket number confirming the appropriateness and category of the request.
Limited Support IT: The purchaser understands that because the items may not meet current CCIT support standards, CCIT staff
can only promise to make their “Best Effort” to support the purchased item. Examples include but are not limited to:
O
Laboratory Equipment with data acquisition modules that connect to the network
O
Computers, tablets or laptops with a brand or configuration not fully supported by CCIT
O
Software
O
AV Equipment such as projectors, smart boards, microphones, etc

Supported Items: CCIT has agreed to make every reasonable effort to support items. Examples include but are not limited to:
O
Software
O
Service contracts for cloud offerings…??
O
Computers, tablets or laptops with a brand or configuration fully supported by CCIT???
O
AV Equipment such as projectors, smart boards, microphones, etc

Student Life - CSM Trademarks (Logos)
These approvals are in compliance with the following policy:
- Graphics Standards Guide
(https://inside.mines.edu/UserFiles/File/finance/purchasing/FIN_Trademark_Logo_Purchasing_Policy_pdf0.pdf)
- Purchases Containing Logos
(https://inside.mines.edu/UserFiles/File/finance/purchasing/FIN_Trademark_Logo_Purchasing_Policy_pdf0.pdf)
Verbiage: Any merchandise that includes trademarked verbiage (excludes letterhead, business cards, and brochures)
O
“Colorado School of Mines”, “CSM”, “Orediggers”, “Mines”, or any variation thereof

Images: Any merchandise that includes images or logos identified in the Graphic Standards Guide (excludes letterhead, business
cards, and brochures)
O
Traditional/New Triangles, Blaster, “M”, or any variation thereof

Student Life – Alcohol
These approvals are in compliance with the following policy:
- Student Alcohol Policy:
(https://inside.mines.edu/UserFiles/File/finance/purchasing/STU_Student_Alcohol_Policy_pdf%20%2C___T_1N_.pdf)
Events Serving Alcohol: Any school sanctioned event where a student will be in attendance.
O
Events held on or off campus
O
Graduate or undergraduate students
O
Alcohol provided/purchased by the School OR a third party





ORA
These approvals are in compliance with the following policy:
- Direct Charge Policy
(https://inside.mines.edu/UserFiles/File/finance/purchasing/RES_Direct_Charging_Policy_pdf%20%5E_____1__.pdf)
- Purchase Requisition & Purchase Order Approval Process (https://inside.mines.edu/UserFiles/File/finance/purchasing/purchase-
requisition_pdf0.pdf)
Sponsored Project: Any purchase funded by a sponsored project on a Purchase Requisition including all research grants and
contracts (Banner Indexes beginning with “4”).

Controller’s Office
These approvals are in compliance with the following policy:
Equipment: Any purchase of goods $5,000 or greater per item. Examples include but are not limited to:
O
Computer Equipment and Software
O
Vehicles
O
Lab Equipment

Fabricated Equipment: Item of equipment that is built or assembled from individual parts with an aggregate cost of $5,000 or
more (not available elsewhere). Including but not limited to:
O
Specialized Lab Equipment built by a Principal Investigator/Lab Coordinator